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When planning your wedding day, it’s easy to get caught up in the excitement of dresses, décor, and "your song." And rightly so—this day is about you and your partner (and don’t you forget it!!) But if you want your wedding to feel memorable, comfortable, and enjoyable for everyone, sometimes it’s worth putting yourself in your guests' shoes too.
After all, a great guest experience makes for an even better atmosphere. Here are some important things to consider when planning your wedding—with your guests in mind.
Photo: Trendphotography.ie.
1. Comfortable Timeline
Long gaps between the wedding ceremony and dinner can leave guests twiddling their thumbs. If you're heading off for photos, consider:
• Offering a drinks reception with light bites.
• Organising some live music or pre-dinner entertainment to keep people engaged.
• Keeping your formal photos efficient—trust your photographer to guide this.
A wedding day that flows is one guests will remember fondly.
2. Location & Accessibility
Whether you’re getting married locally or hosting a destination wedding, think about:
• Ease of travel – Is your venue close to transport links or accommodation?
• Mobility needs – Make sure older guests or anyone with accessibility concerns can easily move around.
• Ample Notice – try and give your guests as much notice as possible they are/will be invited. This will help plan to free themselves up for the day.
At Lucan Spa Hotel, we’re lucky to be just outside Dublin city centre with plenty of parking and accessible facilities—something couples and guests both appreciate.
3. Food That Appeals to Most
While it’s tempting to build a menu around your personal favourites, remember not everyone is as adventurous. A well-balanced menu with classic, crowd-pleasing options—and clear alternatives for dietary needs—is key.
Tip: Include a mix of traditional and contemporary dishes, and don’t forget to:
• Offer vegetarian or vegan options (or ensure these are available from your wedding venue).
• Consider allergens when planning your menu.
• Time your dinner well—hangry guests are not happy guests!
Photo: Trendphotography.ie.
4. Entertainment for All Ages
From your 10-year-old niece to your 80-year-old uncle, wedding guests come in all age groups. Consider:
• A mix of music genres.
• A quieter seating area or lounge space for older guests.
• A few games or a kids' corner if you're inviting children.
It doesn’t have to be over the top—just thoughtful.
5. Affordability for your Guests
Offering guests somewhere convenient to stay (with a discounted rate if possible) will always be appreciated. It takes the stress out of arranging taxis and lets people fully enjoy the celebration. At Lucan Spa Hotel, we offer discounted room rates for wedding guests—plus complimentary rooms for parents of the couple*, making things even easier.
Another often overlooked factor is bar pricing. Many venues sneak in an extra 20% on drinks prices within their function or event bars – check in with your wedding coordinator at your chosen venue to check their policies (side note - we do not do this 😉).
6. Meaningful Details
Small touches go a long way. Think:
• Welcome notes or mini gift bags in hotel rooms.
• Personalised signage.
• A thank-you toast or message during the speeches.
When guests feel appreciated, they remember your day with warmth.
7. Clear Communication
Help your guests feel relaxed and informed. Use a wedding website, printed itinerary, or even a simple FAQ on your invitations to share:
• Ceremony and reception times.
• Dress code (especially for outdoor weddings).
• Parking or transport info.
Being clear saves your guests from confusion and helps the day run smoothly. It also saves you from receiving constant questions from guests.
Photo: Trendphotography.ie.
Final Thoughts
Your wedding is about celebrating your love—but it’s also about sharing that joy with the people who matter most. A few thoughtful decisions made with your guests in mind can turn a lovely day into an unforgettable one.
Here at Lucan Spa Hotel, we pride ourselves on helping couples plan weddings that not only reflect their personalities, but also create a warm and welcoming atmosphere for every guest.
Need help crafting a celebration that flows effortlessly for you and your loved ones? Get in touch with our team—we’re always happy to chat through the details.