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One of the trickiest parts of planning your wedding is creating the guest list. Between family expectations, venue capacity, and your own vision for the day, deciding who makes the cut can quickly become a daunting task that emits a whole range of emotions; from guilt and pressure, to excitement and celebration. But with a little structure—and a lot of honesty—it can be done with minimal stress. Here’s a few of our top tips when putting together your guest list.
Photo: Trendphotography.ie
1. Start With Your Ideal Numbers
Before putting names down, decide:
• What’s your maximum headcount based on budget and venue size?
• Do you want a big celebration or a more intimate affair?
For a more in-dept discussion on guest numbers, check out our blog “How Many Guests Should You Invite?” written a few weeks ago here.
2. Factor in the Budget
The size of your guest list has a direct impact on your wedding spend. More people = more meals, more place settings, more favours. Talk honestly about your priorities as a couple:
• Would you prefer a bigger crowd and simpler menu?
• Or a smaller group with more luxurious details?
Whatever your choice, staying within budget avoids stress later. Our team is always available to guide couples through their options based on guest numbers.
Extra Tip: Do not fall into the trap of thinking extra guests can be funded through the anticipated additional gifts. Such hopes have a habit of not reaching expectations, leading to some awkward situations.
Photo: Trendphotography.ie
3. Divide the List Fairly
Start by splitting the guest list between:
• You and your partner.
• Each side of the family (where appropriate).
This helps keep things balanced— and gives each side the chance to invite close relatives and friends within reason. However, this is not a strict rule. For example, for straight couples, it’s normally the case the bride will have a larger circle of friends than the groom and in such a case, sticking to a balanced rule strictly makes zero sense (otherwise the grooms will be just thinking up additional guests to invite or the bride will have to unnecessarily cut out some of her closest friends).
4. Create Tiers
A simple method we always recommend: tier your guest list.
• Tier 1: Must-haves (immediate family, best friends).
• Tier 2: Would love to have (extended family, close colleagues).
• Tier 3: Nice to invite if space allows.
• Tier 4: Substitutes – a list of names to add in as declined RSVPs come in from the first three tiers above (obviously, this is a top-secret list!) This tier may be necessary if your wedding venue has a minimum guest number requirement and your goal is just to simply be at a guest list matching this number. Anyone on this list can also be invited to your wedding afters (if you are having afters) should there be minimal declined invitations.
The list system above makes it easier to adjust if numbers change or people decline.
Photo: Trendphotography.ie
5. Don't Feel Obliged to Invite Everyone
You’re not required to invite:
• Every cousin you haven’t spoken to in years.
• Your boss if you’re not close.
• Plus-ones for single guests unless you want to.
It’s your day, your budget, and your atmosphere. Choose the people who genuinely matter to you both.
6. Be Clear on Plus-Ones and Kids
Set a consistent rule early and communicate it kindly. For example:
“Due to limited capacity, we’re only able to accommodate named guests.”
“While we love your little ones, our wedding will be an adult-only celebration.”
Lucan Spa Hotel is child-friendly and offers private spaces if you're planning a more family-inclusive wedding—but the choice is always yours.
Photo: Trendphotography.ie
7. Finalise Early for Save-the-Dates
I know, I know… we say this all the time! But give early notice to your invited guests! Don’t just wait for the official invitations to be sent out to give notice. Aim to finalise your list at least 9–12 months in advance, especially if you're sending save-the-dates or planning a destination wedding. This allows your guests to make arrangements—and helps you plan seating, accommodation, and catering with confidence.
Your guest list sets the tone for the entire wedding. Whether you’re dreaming of a big party or a close-knit celebration, choosing who to share it with is a personal and important step.
Photo: Trendphotography.ie
At Lucan Spa Hotel, our wedding team is here to support every detail—from your guest list logistics to seating plans and accommodation options. With all-inclusive packages, elegant reception spaces, and dedicated event support, we make your planning process feel a little easier—and a lot more exciting. Get in touch with our team using the online form here and begin the process to your perfect wedding day.